Executive Assistant - Advancement

Location: New York, NY; Farmington, CT; or Bar Harbor, ME. Hybrid schedule with 2–3 days on-site and occasional travel.

Compensation: $75,074–$108,857 per year.

Company

hirify.global is an independent nonprofit biomedical research institution focused on genomic solutions, disease research, precision medicine, and support for the global biomedical community.

What you will do

• Manage the Vice President for Advancement’s calendar, travel arrangements, projects, and expenses with discretion.
• Coordinate day-to-day operations for the Advancement office and support collaboration across the broader team.
• Draft and edit correspondence and donor-facing presentations in the voice of the VP and Advancement team.
• Maintain donor portfolios, meeting notes, solicitation plans, and accurate CRM or donor database records.
• Support budget tracking and financial recommendations.
• Partner with other executive assistants to align Advancement activities with organizational leadership.

Requirements

• Bachelor’s degree and 5+ years of related experience.
• Outstanding writing, editing, and communication skills.
• Fluency with Outlook, Word, Excel, PowerPoint, and CRM or donor database software.
• Strong discretion, judgment, independence, customer-service orientation, and organizational skills.
• Ability to work from one of the listed U.S. locations on a hybrid schedule with 2–3 days on-site.

Nice to have

• Fundraising or development experience.
• Entrepreneurial mindset.

Culture & Benefits

• Work supports philanthropic partnerships that fund biomedical research and precision medicine.
• Join an independent nonprofit institution founded in 1929 with nearly a century of scientific impact.
• Occasional travel is part of the role.
• Work alongside Advancement, donor, trustee, and organizational leadership stakeholders.