Business Coordinator

Location: Tokyo, Japan; hybrid work with up to 40% remote work and a 10:00–15:00 core time when working from the office.

Company

hirify.global empowers people to push boundaries, challenge conventions, and achieve extraordinary things.

What you will do

• Coordinate contracts and company documents through review, approval, signature, distribution, and filing.
• Administer the Precisely online contract management system, including user access, enquiries, and record maintenance.
• Prepare, edit, compare, mark up, draft, and translate confidential Japanese and English documents.
• Support legal, compliance, and business initiatives with stakeholders in Japan and internationally.
• Help users adopt approved legal tools, templates, and contract workflows.
• Coordinate senior-leader meetings, calendars, document approvals, and business materials.

Requirements

• Up to two years of experience in legal operations, contract administration, paralegal work, executive support, or business coordination.
• Fluent written and spoken Japanese and English.
• Confidence working with legal and business stakeholders and handling confidential documents accurately.
• Strong organisational, prioritisation, time-management, communication, grammar, spelling, and listening skills.
• Ability to manage multiple priorities, meet demanding deadlines, work autonomously, and take initiative.
• Advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook.

Culture & Benefits

• Full-time permanent employment with working hours of 9:00–18:00 and a one-hour break.
• Flexible office-based working with up to 40% remote work.
• Company contribution of 6.5% of monthly base salary to a defined contribution retirement plan.
• Group life, medical, and long-term disability insurance.
• Up to 20 days of annual leave granted after joining, subject to the joining month.
• Benefit One and staff discounts on hirify.global and AlphaTauri apparel.