Senior Administrative Assistant (Finance)

Location: New York, New York; employees work in the office at least four days per week and may work from home one day per week.

Base pay: $30.10–$41.35 per hour, with potential variable compensation and benefits.

Company

hirify.global, through Columbia Threadneedle Investments, provides investment strategies and solutions across global asset classes and markets.

What you will do

• Manage complex executive calendars and coordinate schedules with internal and external stakeholders.
• Organize meetings, conferences, town halls, offsites, travel, logistics, materials, and follow-up activities.
• Review leadership emails, identify required decisions and follow-ups, and prepare presentations and business communications.
• Coordinate domestic and international travel, expense reports, invoices, supplies, budgets, timekeeping, and recognition activities.
• Support projects and programs by researching questions, coordinating workstreams, tracking activities, and handling ad hoc requests.
• Mentor and onboard administrative colleagues, provide backup coverage, and help maintain consistent administrative support.

Requirements

• At least 1–3 years of administrative or support experience managing multiple priorities in a fast-paced environment.
• High school diploma or GED required; an associate or bachelor’s degree or equivalent experience is preferred.
• Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience with expense, procurement, and travel tools such as Concur and Ariba.
• Strong organization, prioritization, communication, judgment, discretion, collaboration, and problem-solving skills.
• Valid U.S. work authorization without a current or future need for visa sponsorship is required.

Nice to have

• Experience working in a corporate environment.
• An associate or bachelor’s degree, or equivalent experience.

Culture & Benefits

• Client-centric, relationship-based working environment focused on face-to-face collaboration.
• Vacation time, sick time, 401(k), and health, dental, and life insurance benefits.
• Performance-based compensation with potential bonuses, commissions, or long-term incentives depending on the role.
• Inclusive and performance-based culture supporting professional growth and accessibility.