Sr. Administrative Assistant (Investment Management)

Location: Montpelier, Vermont, United States; hybrid schedule with office attendance four days per week on Monday through Thursday

Hourly pay range: $23–$34 USD

Company

hirify.global is an insurance and financial services organization, with NLG Capital managing more than $40 billion in assets.

What you will do

• Provide comprehensive administrative support to two senior investment professionals and business teams.
• Manage complex calendars, communications, meetings, investment reviews, and committee logistics.
• Prepare, edit, format, and distribute presentations, reports, correspondence, and confidential investment materials.
• Coordinate conferences, due diligence visits, business travel, accommodations, itineraries, and expense reports.
• Support onboarding, offboarding, administrative projects, events, and follow-up on action items.
• Improve administrative processes while handling sensitive information with discretion and sound judgment.

Requirements

• Bachelor’s degree in Business Administration or a related field and at least three years of related administrative experience, or an equivalent combination totaling seven years of education, certification, and experience.
• Experience supporting senior leaders in a fast-paced environment with competing priorities.
• Excellent organization, communication, interpersonal, critical-thinking, problem-solving, and project-coordination skills.
• Proficiency with common office technology and the ability to learn company-specific systems.
• Willingness and ability to work more than 40 hours per week when necessary.
• Ability to pass a background check.

Nice to have

• Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience supporting investment or executive committees and governance-related meetings.
• Experience with expense reporting, travel coordination, and complex calendar management.
• Familiarity with Concur, UKG, Workday, or similar enterprise applications.
• Experience in investment management, asset management, financial services, banking, consulting, or another regulated professional services environment.

Culture & Benefits

• Collaborative, inclusive, and purpose-driven work environment.
• Benefits begin on the first day and can be customized to individual and family needs.
• Benefits may include medical coverage, 401(k) eligibility, vacation, sick time, parental leave, and other paid time off.
• Potential eligibility for discretionary annual incentive programs.
• Approved AI tools are used to improve work quality and efficiency, subject to confidentiality, privacy, security, compliance, and intellectual-property policies.