Administrative Coordinator - Washington Area

Location: University of Washington area, United States

Annual hiring pay range: $75,210–$94,000

Company

hirify.global supports biomedical research, education, student inspiration, and the development of future scientists.

What you will do

• Provide administrative support to an HHMI Investigator and serve as a liaison with administrative offices.
• Manage calendars and coordinate complex internal and external meetings, conferences, professional engagements, and travel.
• Arrange domestic and international travel and prepare detailed itineraries.
• Organize laboratory meetings, seminars, outings, and visitor activities.
• Support correspondence, presentations, proofreading, recommendation letters, website updates, and phone and visitor reception.
• Process reimbursements, reconcile purchasing card expenses, order supplies, and support onboarding and academic appointments.

Requirements

• B.A./B.S. degree or equivalent education and experience.
• At least 5 years of high-level executive support experience.
• Ability to prioritize rolling tasks in a fast-paced laboratory and work independently or collaboratively.
• Excellent written, verbal, interpersonal, and customer-service skills, with sound judgment and initiative.
• Strong digital literacy and proficiency with Mac or PC and Microsoft Office applications.
• Ability to perform the physical requirements of the role, including extended sitting or standing, keyboard use, workspace mobility, and moving materials weighing several pounds.

Nice to have

• Experience providing sophisticated, detailed travel support.

Culture & Benefits

• Work supports biomedical research conducted in HHMI laboratories across the United States.
• Competitive pay and exceptional health benefits.
• Retirement plans, time off, recognition programs, and wellness programs.
• Applications are reviewed on a rolling basis as opportunities open.