Executive Assistant (Medicaid)

Location: Hybrid office role in Louisville, KY; hirify.global's Waterside location is the primary work location and most of the workweek is spent in the office. Occasional remote work may be available. Schedule: Monday through Friday, 8:30am–5:00pm Eastern Time. Limited periodic travel may be required.

Salary: $53,100–$72,500 per year

Company

hirify.global is a U.S. healthcare and insurance company serving people with Medicare and Medicaid, families, individuals, military personnel, and communities.

What you will do

• Provide timely and effective secretarial and administrative support for the Medicaid leadership team.
• Manage executive calendars, appointments, schedules, meeting coordination, attendee travel arrangements, and meeting logistics.
• Prepare, transcribe, format, and proofread correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations.
• Coordinate administrative work activities, set daily priorities, and monitor progress toward schedules and goals.
• Oversee other administrative work or own a key process, program, product, or technology.
• Handle calls, visitors, mail, filing, office supplies, and common office equipment.

Requirements

• At least three years of administrative support experience.
• Proficiency with Microsoft PowerPoint, Word, Excel, and Outlook.
• Ability to manage complex calendars, coordinate schedules, track follow-up requests, and support travel planning.
• Strong organization, attention to detail, prioritization, and multitasking skills in a fast-paced environment.
• Professional communication skills, emotional intelligence, and the ability to maintain effective stakeholder relationships.
• Ability to work independently within broad guidelines and remain composed while handling challenging or unexpected situations.

Nice to have

• Associate or bachelor's degree.
• Experience with internet research, proofreading, and editing.
• Experience supporting executives or senior leadership teams.

Culture & Benefits

• Hybrid work arrangement with occasional remote work for focused work and work-life balance.
• Medical, dental, and vision benefits.
• 401(k) retirement savings plan.
• Paid time off, company and personal holidays, and paid parental and caregiver leave.
• Short- and long-term disability coverage, life insurance, and additional wellness benefits.