Senior Executive Assistant

Location: Hybrid work required from the New York City, NY office, with pre-agreed flexibility to work remotely part time. Less than 10% travel is expected.

Salary: $68,900–$118,050 USD per year.

Company

hirify.global is a global corporation with a Health Division and a matrixed operating environment.

What you will do

• Provide advanced administrative and project management support to multiple senior Health Division executives.
• Manage calendars, email requests, meeting logistics, agendas, briefing materials, and executive schedules.
• Coordinate PowerPoint presentations, strategy and market-segment materials, mergers and acquisitions support, internal communications, and corporate meetings.
• Arrange executive travel and ground transportation while balancing cost efficiency and operational requirements.
• Process recognition awards, expense reports, time-off tracking, vendor billing, payment coding, and related administration.
• Maintain executive files, support onboarding, coordinate deadlines, and provide coverage for other Executive Assistants.

Requirements

• High school degree required; college degree or higher education courses are a plus.
• 5+ years of experience as an Executive Assistant supporting VP-level executives or above in a global corporation or professional services organization.
• Experience working across multiple time zones, handling large volumes of information, and supporting projects using established best practices.
• High proficiency in Microsoft Office, including Outlook, Teams, Word, Excel, and PowerPoint.
• Strong planning, organization, judgment, problem-solving, communication, discretion, and relationship-building skills.
• Ability to manage multiple executive leaders, changing priorities, tight deadlines, confidential information, and occasional after-hours work.

Nice to have

• College degree or additional higher education courses.
• Experience in a large, matrixed environment.

Culture & Benefits

• Hybrid work with part-time remote flexibility agreed in advance.
• Medical, dental, and vision plans.
• 401(k), FSA/HSA, and commuter benefits.
• Tuition assistance, vacation and sick time, and paid parental leave.
• Work involves collaboration across a global, matrixed organization.

Hiring process

• Interviews include in-person participation and may require appearing onsite at a hirify.global office.
• Interviews must be completed without AI tools, external prompts, or third-party assistance; AI-generated responses or external support may result in disqualification.