Senior Executive Assistant

TL;DR

Senior Executive Assistant: Providing advanced administrative and project management support to senior leadership within the Health Division with an accent on calendar management, meeting logistics, and strategic coordination. Focus on maintaining high-level productivity, managing complex travel arrangements, and ensuring seamless operations across a matrixed global organization.

Location: Must be based in Philadelphia, PA or New York City, NY with pre-agreed flexibility for hybrid remote work.

Compensation: $68,900 - $118,050 USD

Company

hirify.global is a global provider of professional information, software solutions, and services for clinicians, nurses, accountants, lawyers, and tax, finance, audit, risk, compliance, and regulatory sectors.

What you will do

• Manage complex calendars and email correspondence for multiple senior executives with high discretion.
• Coordinate end-to-end logistics for internal and external meetings, including agenda preparation and briefing materials.
• Support special projects, including strategy presentations, market segment analysis, and M&A documentation.
• Handle travel arrangements and ground logistics while ensuring cost-efficiency and adherence to corporate guidelines.
• Process expense reports, recognition awards, and time-off tracking for executive direct reports.
• Maintain electronic and paper files in compliance with corporate records retention policies.

Requirements

• 5+ years of experience as an Executive Assistant supporting VP-level or higher in a global corporation.
• Must be based in Philadelphia, PA or New York City, NY.
• High proficiency in Microsoft Office suite (Outlook, Teams, Word, Excel, PowerPoint).
• Demonstrated experience working in a large, matrixed environment across multiple time zones.
• Strong organizational, planning, and problem-solving skills with the ability to handle confidential information.
• Ability to work after hours as needed to support executive demands.

Nice to have

• College degree or higher education courses.
• Experience with project support best practices and disciplines.

Culture & Benefits

• Comprehensive Medical, Dental, and Vision plans.
• Retirement savings via 401(k) plan.
• FSA/HSA and Commuter Benefits.
• Tuition Assistance Plan for professional development.
• Paid vacation, sick time, and parental leave.

Hiring process

• Interviews must be conducted without the assistance of AI tools or external prompts.
• Candidates may be required to appear onsite at a hirify.global office.
• Virtual backgrounds are requested to be removed during interviews.