7 часов назад
Administrative Assistant II
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Administrative Assistant II (Office Administration): Supporting the Huntsville Discovery Drive location through reception, visitor registration, correspondence, meeting coordination, supply management, and administrative documentation with an accent on accuracy, organization, confidentiality, and independent execution. Focus on managing Microsoft 365 documents and schedules, processing expense reports, coordinating meetings and events, and maintaining a professional in-person office environment.
Location: Huntsville, Alabama, United States; onsite at the Discovery Drive location
Company
is hiring an administrative professional to support reception and multiple operations in Huntsville.
What you will do
- Screen, receive, register, and greet visitors and employees.
- Answer, screen, and route telephone calls, take messages, and respond to inquiries.
- Receive deliveries, sort and distribute mail, and track and order office supplies.
- Use Microsoft 365 to prepare reports, presentations, spreadsheets, documents, emails, and meeting schedules.
- Support employee expense reports, including Costpoint expense reports for Visa purchases.
- Arrange conference rooms and assist with organizational meetings, luncheons, and events.
Requirements
- High school diploma or equivalent and 4–5 years of directly related experience.
- Experience as a receptionist and administrative assistant.
- Experience with Microsoft 365, including Word, Excel, Outlook, Teams, and PowerPoint.
- Strong organization, prioritization, office management, communication, discretion, and confidentiality skills.
- Ability to work accurately and independently, manage multiple tasks with minimal supervision, and use office technology such as telephone systems, computers, copiers, printers, and scanners.
- U.S. citizenship is required.
Nice to have
- Associate degree or higher.
- Experience developing internal processes and filing systems.
- Data entry experience.
- Experience supporting management staff.
Culture & Benefits
- Stable work environment and competitive salary.
- ESOP participation and a 401(k) plan.
- Flexible work schedules and tuition reimbursement.
- Co-sponsored health plan and paid leave.
- No travel or relocation assistance is provided.
- Employment is subject to a background check, security investigation, and drug screening.
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