Administrative Support Specialist

Location: Downers Grove, Illinois, United States; on-site

Company

hirify.global provides professional services and administrative, business intelligence, acquisition, and procurement support to Defense and Civilian agencies.

What you will do

• Provide administrative and technical support to HR managers, supervisors, and leadership, including civilian employee in-and-out processing.
• Prepare budget reports, manage correspondence, and maintain workload, facility, travel, leave, recruitment, and inventory tracking.
• Support meetings, training conferences, executive review panels, and ceremonies by preparing materials and coordinating logistics, facilities, technology, transportation, and supplies.
• Manage building badges, identification badges, keys, office vehicles, equipment, and related records.
• Upload and manage resumes in the applicant tracking system, draft candidate communications, and update recruitment calendars and plans.
• Review policies for grammatical accuracy, update briefing slides, schedule Teams meetings, and support awards and recognition programs.

Requirements

• High school diploma or equivalent.
• At least two years of relevant administrative and technical support experience.
• Active Secret Clearance required.
• Good command of English with strong oral and written communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organization, prioritization, multitasking, attention to detail, and confidentiality skills.

Nice to have

• Experience preparing budgets and travel-related reports.
• Event planning and coordination experience.
• Familiarity with applicant tracking systems.
• Knowledge of government or defense-related processes and procedures.

Culture & Benefits

• Work supports Defense and Civilian government agencies.
• OFS is a certified Service-Disabled Veteran-Owned Small Business.
• The organization emphasizes high performance, excellence, and enterprise-wide outcomes.