Administrative Assistant

Location: Charlotte, NC, USA — hybrid

Salary: $24.00–$30.00 per hour

Company

Salas O’Brien is an employee-owned engineering and professional services firm providing integrated engineering and consulting services across industries including data centers, healthcare, science and technology, buildings, clean energy, education, infrastructure, and robotics.

What you will do

• Support the Managing Principal and division with scheduling, calendar management, agendas, presentations, meeting minutes, research, and reports.
• Coordinate office organization, supplies, facilities needs, parking validations, and internal communications.
• Support onboarding announcements, candidate visits, interview logistics, welcome materials, and new-hire office access.
• Prepare travel and expense reports, organize receipts and approvals, and support reconciliation and policy compliance.
• Coordinate office activities, team events, conferences, off-site meetings, executive travel, and visitor logistics.
• Serve as the office Safety Liaison by completing monthly health and safety checklists and maintaining the Emergency Response Plan.

Requirements

• Currently enrolled in or recently graduated from a college program in Business Administration or a related field.
• 3+ years of relevant work experience.
• Strong organizational, time-management, written communication, and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, and SharePoint.
• Proactive, self-motivated approach with strong attention to detail.

Nice to have

• Experience with data management software or programs.

Culture & Benefits

• Employee-owned organization focused on inspiring, achieving, connecting, and sustainable long-term impact.
• People-first approach to problem solving and opportunities to work on engineering and consulting projects.
• Mentorship and professional development through hands-on project experience.
• Flexible work schedule to accommodate academic commitments.
• Total rewards and a hybrid work arrangement.