Executive Assistant & Team Secretary (Investment Trusts)

Location: Edinburgh, United Kingdom; hybrid arrangement with office attendance at least four days per week and the option to work from home one day per week.

Company

hirify.global is an investment management business with a global team of more than 2,300 people and over 550 investment professionals.

What you will do

• Provide confidential executive support to the Head of Investment Trusts, including diary management, meeting coordination, travel arrangements, and expense management.
• Prepare Board meeting materials, presentations, reports, and supporting documentation for Investment Trust client meetings.
• Coordinate internal and external client, Board, committee, and senior leadership meetings.
• Support administrative activities for the Investment Trust and Private Equity Accounting team and contribute to departmental projects.
• Manage invoice processing, tracking, approvals, and timely payment in line with internal procedures.
• Maintain Business Continuity Plans and key contact lists, while handling sensitive information with discretion.

Requirements

• Experience as an Executive Assistant, Personal Assistant, or Senior Team Assistant.
• Experience in financial services, asset management, or a professional services environment is preferred.
• Exceptional organisational and time management skills, with the ability to manage competing priorities and deadlines.
• Proactive, solutions-oriented approach with strong initiative and problem-solving ability.
• Excellent attention to detail and accuracy when handling sensitive financial, operational, and compliance-related information.
• Ability to work in the Edinburgh office at least four days per week.

Culture & Benefits

• Permanent, full-time position.
• Face-to-face collaboration is central to the working model.
• Flexible working requirements can be discussed during the recruitment process.
• Inclusive and performance-based culture with opportunities for growth and career development.
• Accessible recruitment process and reasonable accommodation support for candidates with disabilities.