Family Office Assistant

Location: New York City, United States; onsite 4 days per week. Candidates should be based in or near New York City because the role involves frequent in-person coordination, local errands, property visits, and time-sensitive tasks throughout the city.

Salary: $76,000–$100,000 USD per year.

Company

hirify.global is a global multi-family office and non-bank wealth manager serving high- and ultra-high-net-worth clients through investment management, wealth strategy, and family office services.

What you will do

• Provide general administrative and day-to-day office support.
• Run client-related local errands, including pickups, deliveries, shopping, shipping, and returns.
• Coordinate appointments and service visits with vendors and building managers.
• Organize files, documents, receipts, and household records.
• Arrange travel logistics, including reservations, transportation, and scheduling.
• Maintain spreadsheets, trackers, and project lists while supporting special projects and ad hoc assignments.

Requirements

• At least 2 years of experience in an administrative, customer service, hospitality, or office support role.
• Strong organizational and communication skills, attention to detail, follow-through, and the ability to manage multiple priorities.
• Proficiency in Microsoft Office, particularly Excel, and Outlook.
• Superior judgment, discretion, and ability to protect confidential information.
• Must be based in or near New York City and able to perform frequent in-person duties.
• Must have unrestricted authorization to work in the United States; U.S. citizens or permanent residents are generally hired.

Nice to have

• Experience with ShareFile and OneDrive.
• Background in a family office environment.
• Resourcefulness, proactive problem-solving, and comfort in a fast-paced service-oriented environment.

Culture & Benefits

• Collaborative, client-first environment focused on discretion, professional service, and long-term relationships.
• 401(k) plan with employer matching.
• Medical, dental, vision, life, disability, and flexible spending benefits.
• Paid maternity and parental leave.
• Training reimbursement, paid professional designations, commuter benefits, and volunteer days.