Administrative Assistant (Finance)

Location: New York, United States

Expected annual base salary range: $70,000–$130,000, plus additional compensation and benefits.

Company

hirify.global is an alternative asset manager investing across private equity, real estate, public and private markets, infrastructure, life sciences, and other alternative asset classes.

What you will do

• Support senior leadership and their teams with calendar management, appointment scheduling, and meeting coordination.
• Plan global business travel, including flights, visas, passports, ground transportation, hotels, and detailed itineraries.
• Maintain travel spreadsheets, organize trip materials, and coordinate weekly and monthly meetings.
• Manage calls, visitor registration, conference room bookings, guest reception, and backup support for senior professionals.
• Process corporate expenses, track receipts and reimbursements, and maintain organized files.
• Coordinate with other assistants and organizations while handling ad hoc administrative projects.

Requirements

• 1+ year of administrative assistant experience supporting a team of two or more.
• Strong communication, organization, attention to detail, multitasking, prioritization, and follow-through skills.
• Ability to work proactively and autonomously with different levels of management and maintain confidentiality.
• Experience coordinating travel arrangements and building relationships with key stakeholders.
• Strong Microsoft Office skills, especially Outlook, Excel, and PowerPoint.
• Ability to work in a team-driven and dynamic environment.

Nice to have

• Financial services experience.
• Familiarity with Concur.
• Experience with Amex Travel.

Culture & Benefits

• Full-time employment with additional compensation and benefits beyond base salary.
• Equal employment opportunities and reasonable accommodation support are provided.
• The role may involve additional assignments and responsibilities as business needs change.