Private Wealth - Administrative Assistant

Location: New York, United States

Annual base salary: $70,000–$130,000

Company

hirify.global is a global alternative asset manager providing investment products and support to institutional and individual investors, including through its Private Wealth team.

What you will do

• Support two Senior Managing Directors within the Private Wealth team.
• Manage complex calendars, prioritize meetings, coordinate with other assistants, and serve as a professional point of contact.
• Coordinate conference rooms, visitor registration, meeting logistics, conferences, vendors, and large internal meetings.
• Arrange domestic and international travel, including flights, visas or passports, transportation, hotels, and itineraries.
• Track expenses, receipts, reports, reimbursements, projects, deadlines, and workflows using Excel and related systems.
• Support team engagement initiatives, internal events, special projects, and administrative coverage for senior professionals.

Requirements

• 15+ years of administrative assistant experience, preferably in financial services or a similarly dynamic environment.
• Advanced proficiency in Microsoft Office, including PowerPoint, Excel, and Outlook.
• Exceptional organization, attention to detail, multitasking, prioritization, and follow-through.
• Experience coordinating complex travel arrangements; Concur familiarity is preferred.
• Professionalism, discretion, confidentiality, sound judgment, and effectiveness in fast-paced environments.
• Excellent written and verbal communication skills and a strong sense of accountability.

Culture & Benefits

• Team-driven working environment with support for firm culture and team engagement initiatives.
• Medical, dental, vision, and FSA benefits.
• Paid time off, life insurance, and a 401(k) plan.
• Discretionary bonuses; some employees may also be eligible for equity and other incentive compensation.