Administrative Assistant (Construction)

Company

hirify.global is a construction industry leader with over 115 years of experience, specializing in infrastructure, education, and commercial projects.

What you will do

• Manage accounts payable by creating vouchers and ensuring correct coding and approvals.
• Process monthly progress billings and manage subcontractor payments, including lien waivers.
• Review field time sheets for payroll accuracy and handle onboarding documentation.
• Audit certified payroll reports and EEO documentation to ensure project compliance.
• Maintain electronic filing systems and track insurance certificates for contract compliance.

Requirements

• Must be based in Chicago, Illinois, or the surrounding area for onsite work.
• Associate degree preferred or equivalent professional experience.
• 3-5 years of experience in the construction industry is preferred.
• Proficiency in word processing, spreadsheets, and basic accounting principles.
• Strong communication and organizational skills.

Culture & Benefits

• Comprehensive health, dental, and vision insurance plans.
• 401K matching and flexible spending accounts.
• Paid time off and professional development assistance.
• Eligibility for year-end bonuses.
• LifeLock subscription and life insurance coverage.