Project Administrator

Location: Washington, D.C.; four days in the office with flexibility to work elsewhere on Fridays

Suggested rate: $70,000–$80,000 USD

Company

hirify.global is an employee-owned integrated design firm delivering architecture, engineering, interiors, planning, and building optimization for new builds, renovations, and adaptive reuse projects.

What you will do

• Manage construction-phase contractual responsibilities, workflows, meetings, and communications.
• Maintain relationships with project team members and serve as the primary contact for documentation workflows.
• Establish tracking and logging systems for construction documentation.
• Manage pay applications, approvals, and compliance with risk management standards.
• Process submittals, RFIs, and cost documentation accurately and on time.
• Assist with field reports, punch lists, and project closeout procedures.

Requirements

• High school diploma or equivalent.
• Knowledge of A/E construction-phase processes and contractual responsibilities.
• Strong task organization, completion tracking, prioritization, and communication skills.
• Eligibility to work in the United States without work visa or residency sponsorship.

Nice to have

• Experience with Microsoft Outlook, Word, Excel, and PowerPoint.
• Familiarity with Microsoft Project, Bluebeam, Vantagepoint, Newforma, Procore, and AIA Contract Document software.

Culture & Benefits

• Four-day in-office work model with Friday flexibility.
• Medical, dental, vision, disability, wellness, and flexible spending programs.
• Paid holidays, paid time off, a 401(k) plan, employee stock ownership, and bonus opportunities.
• Interdisciplinary collaboration, open information sharing, and shared risk and reward.
• Visa sponsorship is not offered, including temporary and employment-based visa sponsorship.