Community Assistant

Location: Onsite in the Palo Alto office, United States; regular in-person interaction with attorneys, staff, and clients is required. Occasional support for firm events, meetings, or office activities outside standard business hours may be needed.

Annual compensation: $60,000–$65,000, depending on qualifications and operational considerations.

Company

hirify.global is a global law firm advising clients on significant transactions and disputes through tailored legal strategies.

What you will do

• Serve as the first point of contact for clients, attorneys, and staff while maintaining a welcoming and professional office environment.
• Coordinate office logistics, including offices, conference rooms, collaborative spaces, reservations, and VIP accommodations.
• Partner with Office Services and reception staff to support space readiness, client arrivals, and seamless service.
• Monitor office and hospitality supply inventory, restock materials, and place orders as needed.
• Coordinate with IT, HR, Office Services, and Administration to address office and personnel needs.
• Handle sensitive firm and client information discreetly and respond calmly to changing priorities.

Requirements

• Minimum 3 years of administrative experience.
• Strong organizational and time management skills, with the ability to prioritize multiple tasks.
• Excellent written and verbal communication skills and a polished professional demeanor.
• Ability to work independently and collaboratively, provide exceptional client service, and maintain confidentiality.
• Competency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Ability to work overtime as necessary.

Nice to have

• Prior law firm experience.
• Hospitality, facilities, administrative, or executive assistant experience in a professional services environment.
• Experience with room-booking or facilities management systems.

Culture & Benefits

• Health care and retirement benefits.
• Paid sick time and vacation time.
• Parental leave and basic life insurance.
• Flexible Spending Accounts.
• Discretionary performance-based bonuses.