Administrative Coordinator (Biomedical Research)

Location: Boston Children's Hospital, Boston, United States

Salary: $74,880–$93,600 per year

Company

hirify.global supports biomedical research, education, student programs, and the development of future scientists.

What you will do

• Provide administrative support to an HHMI Investigator and serve as a liaison with administrative offices.
• Manage calendars and coordinate complex internal and external meetings, conferences, professional engagements, and travel.
• Arrange domestic and international travel and prepare detailed itineraries.
• Organize laboratory meetings, seminars, outings, onboarding requirements, and academic appointments.
• Manage correspondence, presentations, proofreading, recommendations, purchasing card reconciliation, reimbursements, and office supplies.
• Maintain the laboratory website and handle phone calls, visitors, and general inquiries.

Requirements

• B.A./B.S. degree or equivalent education and experience.
• At least 5 years of high-level executive support experience.
• Excellent written, verbal, interpersonal, and customer service skills.
• Ability to prioritize rolling tasks, work independently, use sound judgment, and collaborate effectively.
• Strong digital literacy and proficiency with Mac or PC and Microsoft Office applications.
• Ability to perform the position's physical duties, including extended seated or standing work, keyboard use, movement around the workspace, and handling materials weighing several pounds.

Nice to have

• Experience providing sophisticated, detailed travel support.

Culture & Benefits

• Work in a laboratory environment supporting biomedical research and HHMI's scientific mission.
• Competitive pay and exceptional health benefits.
• Retirement plans, paid time off, recognition programs, and wellness programs.
• Reasonable accommodations may be available for qualified candidates with disabilities.

Hiring process

• Applications are accepted on a rolling basis.
• Recruitment will contact candidates whose skills and experience match an opening.
• New hires undergo employment eligibility verification through E-Verify.