Administrative Assistant

Location: Cambridge, Massachusetts, United States

Salary: $83,000–$116,333 per year

Company

hirify.global is a biomedical research institute working with academic scientists, physicians, and professionals in the venture, biotech, and pharmaceutical communities.

What you will do

• Provide high-level administrative support to a Core Member, laboratory staff, and the Cancer Program.
• Manage calendars, prepare meeting materials, attend meetings, and take minutes.
• Coordinate complex domestic and international travel, conference travel, expense reports, and reimbursements.
• Manage internal and external communications, compose routine documents, and proofread technical reports, grant materials, and reference letters.
• Plan and coordinate laboratory meetings, symposia, retreats, workshops, interviews, conferences, and offsite events.
• Arrange meeting logistics, including menus, room setups, hotel accommodations, video calls, and conference calls.

Requirements

• Minimum 5+ years of related experience with a Bachelor's degree in a related discipline, or 3+ years with a Master's degree.
• A PhD without experience or equivalent work experience may also qualify.
• Ability to manage concurrent assignments and competing priorities with minimal supervision.
• Professional, tactful, discreet, and mature communication with internal and external stakeholders.
• Visa sponsorship is not available for this opportunity.

Culture & Benefits

• Full-time schedule based on 40 hours per week.
• Medical, dental, vision, life, and disability insurance.
• 401(k) retirement plan, flexible spending accounts, and health savings accounts.
• At least 13 paid holidays, winter closure, paid time off, and parental and family care leave.
• Employee assistance program and additional employee benefits.