Executive Assistant

Location: Beverly, MA, United States

Salary: $75,000–$100,000 USD annually, depending on skills, experience, and qualifications.

Company

hirify.global operates within the Freudenberg Group and provides medical manufacturing solutions.

What you will do

• Serve as a professional and discreet point of contact for internal and external stakeholders.
• Manage complex, high-volume calendars for senior leadership, including meeting coordination, agendas, scheduling, and follow-up.
• Plan domestic and international travel, including flights, lodging, transportation, itineraries, and applicable documentation.
• Prepare and maintain accurate presentations, reports, correspondence, spreadsheets, and meeting materials.
• Coordinate meetings, conference calls, events, filing systems, and cross-functional initiatives.
• Prepare and track executive expenses and support invoices, purchase orders, and related administrative transactions.

Requirements

• High school diploma and an Associate’s degree or equivalent professional experience.
• 8+ years of progressive administrative experience, including recent support for VP-level or higher executives in a fast-paced corporate environment.
• Advanced proficiency with Microsoft Office 365, including Outlook, Excel, PowerPoint, Word, Teams, OneDrive, SharePoint, and Copilot.
• Expertise in complex executive calendar management across multiple leaders and competing priorities.
• Experience coordinating complex domestic and international travel and managing executive expense reports.
• Exceptional organization, communication, problem-solving, judgment, adaptability, and attention to detail.

Culture & Benefits

• Full-time employment with hirify.global.
• Work in a corporate leadership-support environment involving confidential business, financial, and personnel information.
• Equal opportunity employment with a stated commitment to diversity and inclusion.