9 часов назад
Administrative Assistant
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Administrative Assistant (Office Administration): Supporting daily office operations through reception coverage, document preparation, mail processing, meeting coordination, and supply management with an accent on front-desk service, facilities coordination, and administrative support for HR, Finance, and engineering staff. Focus on maintaining organized workspaces, preparing workstations for employees, coordinating office vendors, and ensuring smooth meeting and mailroom operations.
Location: Onsite office role; preference given to candidates currently located in the New Jersey area.
Company
is an employee-owned professional services company focused on creating positive impacts in communities and around the world.
What you will do
- Prepare, type, proofread, edit, and format correspondence, reports, records, meeting minutes, technical materials, and tabular data.
- Cover the reception desk, greet visitors, answer and direct calls, distribute messages, and organize the reception area.
- Coordinate meeting setup and breakdown, order meals, and maintain conference rooms and huddle rooms.
- Manage office supplies, print rooms, printer areas, kitchens, mailrooms, and supply closets.
- Process UPS and USPS mail, distribute incoming mail, manage outgoing postage, and submit daily attendance logs.
- Support HR onboarding, Finance and engineering staff, employee travel arrangements, workstation preparation, and PPE orders.
Requirements
- Administrative support experience with strong organization and attention to detail.
- Ability to proofread and edit documents for grammar, spelling, punctuation, and formatting.
- Ability to provide reception, telephone, mailroom, printing, and word-processing support.
- Preference given to candidates currently located in the New Jersey area.
- NJ Notary preferred.
Nice to have
- Associate degree.
- NJ Notary certification.
Culture & Benefits
- Employee-owned organization.
- Inclusive and welcoming workplace where employees are valued and respected.
- Environment that encourages employees to bring authentic perspectives and new ideas to work.
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