Office Administrator

Location: Phoenix, Arizona, United States; four days in-office with flexibility to work elsewhere on Fridays

Company

hirify.global is an employee-owned integrated design firm delivering architecture, engineering, interiors, planning, and building optimization services.

What you will do

• Welcome visitors, vendors, employees, clients, and consultants as the main point of contact for the office.
• Answer general office calls and manage office calendars, mail, and travel reservations.
• Coordinate conference rooms, meetings, events, presentations, and culture events.
• Manage office and kitchenette supplies, inventory, organization, and cleanliness.
• Coordinate vendor relationships, office maintenance, and building services.
• Assist with employee onboarding and project-based administrative support.

Requirements

• At least three years of experience in a relevant client-facing customer service role, such as administrative assistant or receptionist.
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
• Knowledge of Adobe Acrobat and/or Bluebeam.
• Knowledge of general business procedures and office equipment.
• Excellent verbal and written communication, strong organization, attention to detail, and ability to prioritize work independently.

Nice to have

• Experience in the architecture, engineering, or construction industry.

Culture & Benefits

• Employee-owned organization with shared ownership and investment in client success.
• Interdisciplinary teams focused on collaboration, open information sharing, and shared risk and reward.
• Four-day in-office work model with Friday flexibility.
• Commitment to environmental stewardship and sustainable design initiatives.