Executive Assistant (Hybrid)

Location: Wheeling, West Virginia, USA; hybrid with 3 days onsite per week. Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m.; overtime may be required.

Salary: USD 18.22–25.53 per hour, with potential overtime, shift differential, call-in, and standby pay.

Company

hirify.global provides marketing, packaging, print, and business services supported by proprietary technology, advanced data analytics, and operational expertise.

What you will do

• Provide executive-level administrative support, including phone and email management, document editing, data entry, reservations, scheduling, and service calls.
• Manage complex calendars, meetings, conference rooms, hospitality arrangements, and multi-leg international travel.
• Handle confidential corporate, employee, client, credit card, and distribution-list information with discretion.
• Track administrative work, assess job requests, manage task lifecycles, and meet contracted deadlines.
• Communicate professionally with executives, clients, supervisors, and team members regarding work status, priorities, and deadlines.
• Develop and deliver administrative training plans, support junior employees, troubleshoot basic equipment issues, and perform quality assurance.

Requirements

• Must work onsite in Wheeling three days per week as part of the hybrid schedule.
• At least five years of experience supporting executives in a professional organization, preferably in legal or banking, or equivalent Williams Lea client-operation experience.
• Excellent calendar-management skills, including coordination of complex executive meetings; travel-scheduling experience is preferred.
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, and other administrative software, with strong typing and keyboarding skills.
• Ability to manage highly sensitive information, prioritize multiple projects, meet deadlines, exercise sound judgment, and work independently with minimal supervision.
• Strong professional written and verbal communication, customer service, organizational, problem-solving, multitasking, and collaboration skills.

Culture & Benefits

• Professional work environment with hybrid work and possible work-from-home settings.
• Medical, dental, and vision coverage, paid time off, disability insurance, life insurance, and supplemental insurance options.
• 401(k) with company match, parental leave, adoption assistance, tuition assistance, and employer or partner discounts.
• Employment offers are contingent on successful completion of a pre-employment background check and drug screen.