Facilities Coordinator

Location: Waltham, Massachusetts, United States; fully onsite in the Waltham office five days per week

Salary: $46,200–$67,700 annually, with potential annual bonus or commission plus benefits and other incentives.

Company

hirify.global' headquarters-based team supports the workplace and employee experience at the company's global headquarters.

What you will do

• Support day-to-day workplace operations and help maintain a welcoming, efficient headquarters environment.
• Coordinate workplace operations, facilities initiatives, and solutions with teams across the company.
• Support executive briefings, company events, and high-visibility meetings involving employees, clients, and leadership.
• Use workplace technology, AI tools, and space management platforms to improve operational effectiveness.
• Manage administrative activities, vendor coordination, facilities programs, projects, and budgets.

Requirements

• At least 2 years of experience in workplace services, office administration, facilities, hospitality, event coordination, or a similar customer-focused environment.
• Strong organization, adaptability, communication, relationship-building, and customer-service skills.
• Ability to balance multiple priorities and coordinate vendors, service providers, meetings, events, or office operations.
• Comfort working with business systems and technology, including Ariba, Robin, collaboration tools, productivity software, and enterprise platforms.
• Self-starter mindset, ownership, accuracy, follow-through, and willingness to support a collaborative workplace team.

Culture & Benefits

• Close-knit, supportive, inclusive, and collaborative team environment.
• Opportunity to work with stakeholders across the company and contribute to the employee experience.
• Exposure to diverse workplace initiatives and opportunities to grow skills.
• Benefits, potential annual bonus or commission, and other incentives may be available.