Site Administrative Assistant

Location: Piscataway, New Jersey, with remote support for leaders at the Wilmington, Delaware R&D site as needed

Annual base salary: $55,742–$83,614

Company

hirify.global develops innovative and environmentally sustainable solutions for electronics customers through the MAES Packaging & Board Assembly business unit.

What you will do

• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, edit, and format documents, reports, and presentations.
• Handle calls, emails, correspondence, reception tasks, and internal and external communications.
• Maintain digital and physical filing systems, records, data entry, and basic reporting.
• Coordinate travel arrangements, itineraries, expense reporting, office supplies, vendors, seating, facilities, and cleaning.
• Support meetings, team-building activities, leadership, and employee onboarding.

Requirements

• High school diploma required; an associate degree or administrative training is preferred.
• Proficiency with Microsoft Office, email platforms, and scheduling tools.
• Strong organizational, time-management, written, and verbal communication skills.
• Ability to handle confidential information with discretion.
• Ability to multitask, prioritize, solve problems proactively, and maintain attention to detail.
• Prior administrative or office support experience is a plus.

Culture & Benefits

• Inclusive, collaborative, and dynamic work environment focused on innovation and high-quality standards.
• Competitive base salary and performance-related bonus plan.
• Health, dental, and vision insurance, wellness program, PTO, and holidays.
• 401(k) retirement plan with company match.
• Paid parental leave, tuition reimbursement, career growth, and professional development opportunities.
• Work-life balance support.