Facilities Department Assistant

Location: New York, NY, United States; on-site support for the New York office

Salary: $22.00–$24.00 per hour, plus benefits and a discretionary bonus.

Company

hirify.global is an entertainment and sports agency with expertise across filmed and live entertainment, digital media, publishing, sponsorships, media finance, fashion, licensing, and philanthropy.

What you will do

• Provide daily administrative support to the New York Facilities Lead, including calendar, phone, P-Card, expense report, invoice, and office-related administration.
• Coordinate vendors, maintenance, freight access, building portal requests, COI paperwork, repair requests, and communications with building management.
• Support office space planning, workstation and office moves, new-hire setup, name tags, keys, storage inventory, and space management system updates.
• Maintain supply closets and office inventory, order Facilities and Mailroom supplies, and manage supply requests for Northeast region offices.
• Assist with Board Meetings, VIP Client Meetings, special events, and other facility-related requests.
• Manage the Mothers Room schedule, support nursing mothers returning to work, and ensure required supplies are available.

Requirements

• Bachelor’s degree from an accredited university or college.
• At least one year of relevant facilities, operations, or assistant experience.
• Ability to multitask in a fast-paced environment.
• Strong customer service, interpersonal, and communication skills.
• Physical ability to lift 35–50 lbs.

Culture & Benefits

• Collaborative environment focused on exceptional client service.
• Full-time employment with benefits eligibility.
• Eligibility for a discretionary bonus.
• Projected career path into Corporate Facilities.