Office Manager I (Aerospace & Defense)

Location: Plano, Texas, United States; onsite office environment with travel to local SNC offices in Texas as needed.

Company

hirify.global develops aerospace, intelligence, surveillance, reconnaissance, aviation, and national security systems and provides end-to-end integration, testing, training, and logistics support.

What you will do

• Oversee daily office, front-desk, mail, shipping, receiving, supplies, and logistical operations.
• Supervise administrative coordinators and support staff, including hiring, training, performance evaluation, scheduling, and workload management.
• Coordinate meetings, events, conference rooms, catering, accommodations, IT equipment, and office resources.
• Support Human Resources, Security, IT, Facilities, executives, and onsite personnel with orientations, expenses, purchase requisitions, and administrative services.
• Maintain the physical office environment by coordinating repairs, cleaning, maintenance, health, and safety compliance.
• Manage vendor and landlord relationships, track budgets and invoices, handle basic bookkeeping, and improve office systems through automation and AI.

Requirements

• U.S. citizenship and the ability to obtain and maintain a Secret U.S. Security Clearance are required.
• Bachelor’s degree in Business Administration or a related field, or 11 years of related experience in lieu of a degree.
• 7+ years of relevant office administration experience; a higher-level relevant degree may substitute for experience.
• Advanced proficiency with Microsoft Office, multiline phone systems, facility access control systems, and project management applications such as Smartsheet.
• Technical ability to update and back up software, troubleshoot IT issues, and coordinate repairs and maintenance.
• Leadership, communication, problem-solving, project management, and confidential-information handling skills.

Nice to have

• Experience with security and clearance processes or maintaining secured facilities.
• CAP, CAPM, or MOS certification.
• Knowledge of aerospace and defense, U.S. military, or Department of Defense environments.
• Familiarity with FAR, DFARS, JTR, and FCG regulations and guidance.

Culture & Benefits

• Medical, dental, and vision insurance.
• 401(k) with a 150% company match up to 6%.
• Life insurance and three weeks of paid time off.
• Tuition reimbursement and annual performance-based incentive pay.
• Collaborative, mission-focused work supporting aerospace and national security programs.