Administrative Assistant - Spend Management

Location: Hybrid office-based role with three days per week on site in Texas or Chicago; corporate headquarters in Irving, Texas

Salary: $45,100–$76,500 per year, plus incentive eligibility

Company

hirify.global provides services and solutions for healthcare organizations, including spend management support.

What you will do

• Provide comprehensive administrative support to 2–4 vice presidents within the Spend Management Services business unit.
• Manage calendars, schedules, meetings, agendas, materials, communications, and follow-up actions.
• Coordinate travel, room setup, audio/visual equipment, catering, and on-site meeting support.
• Prepare and revise documents, correspondence, and presentations while maintaining confidential information.
• Support team projects by tracking progress, coordinating stakeholders, and maintaining shared databases and file systems.
• Process expense reports, invoices, and time tracking, and provide onboarding and daily operational support.

Requirements

• At least 2 years of relevant administrative experience.
• Strong organizational, prioritization, critical-thinking, collaboration, and communication skills.
• Ability to handle sensitive information with discretion and exercise sound judgment.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Ability to anticipate needs, manage changing priorities, and improve administrative processes.
• Relevant degree preferred; meeting and event coordination experience preferred.

Culture & Benefits

• Inclusive environment focused on employee engagement, professional development, and organizational capability.
• Values include being bold, accountable, inclusive, and purposeful.
• Comprehensive benefits plan.
• Role includes incentive eligibility.