Administrative Assistant

Location: Houston, Texas, United States; on-site

Company

hirify.global is a software-first, vertically integrated minerals company combining industry expertise with software, automation, and data-driven decision-making to supply critical minerals for energy, AI, and defense technologies.

What you will do

• Support the CFO with calendar management, meeting scheduling, agendas, materials, and notes.
• Coordinate cross-functional meetings, company events, internal events, and team off-sites.
• Book and manage domestic and international travel, including flights, hotels, and ground transportation.
• Handle last-minute travel changes and resolve logistical issues.
• Prepare expense reports, reconcile receipts, and assist with budget and spending tracking.
• Provide on-site office support, visitor management, facilities coordination, and backup support to the Executive Assistant.

Requirements

• 1–3+ years of administrative or office support experience preferred.
• Strong organizational, time-management, prioritization, and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office.
• Ability to handle confidential information with discretion.
• Adaptability, a professional and service-oriented approach, and a collaborative attitude.

Culture & Benefits

• Safety is prioritized over speed or cost.
• Employees take ownership of outcomes and drive solutions.
• Processes are simplified, optimized, and automated for scale.
• Open collaboration and knowledge sharing are encouraged.