Administrative Coordinator, Mandarin Speaking

Location: Oxford, United Kingdom; 4 days onsite and 1 day working from home. Applicants must reside in or within a reasonable commuting distance from Oxford and have the legal right to work in the UK for at least three years.

Company

hirify.global is a biotechnology company providing research and development services and biological building blocks to researchers and healthcare companies worldwide.

What you will do

• Manage daily office operations, supplies, pantry stock, meeting rooms, visitors, hospitality, and company vehicles.
• Coordinate office and warehouse maintenance, repairs, facilities management, landlords, contractors, and service providers.
• Arrange domestic and international business travel, including flights, accommodation, transportation, visa applications, and travel documentation.
• Support meetings, company events, team-building activities, external visits, office relocation projects, and workplace initiatives.
• Maintain administrative records, contracts, invoices, expense tracking, and filing systems.
• Assist with IT asset management and coordinate equipment and office technology requirements with internal IT and external vendors.

Requirements

• 1–2 years of experience in office administration, office coordination, or a similar administrative role.
• Bachelor’s degree in Business Administration, Management, or a related discipline is preferred.
• Excellent organization, attention to detail, prioritization, communication, and problem-solving skills.
• Proficiency in Microsoft Office 365, including Word, Excel, PowerPoint, and Outlook.
• Fluent English and Mandarin Chinese.
• Legal right to work in the UK for at least three years; visa sponsorship is not provided.

Nice to have

• Experience with travel coordination, facilities management, or event organization.

Culture & Benefits

• Hybrid working setup with four office days and one work-from-home day per week.
• Competitive base salary with a performance-based target bonus.
• 25 days of annual leave plus UK bank holidays.
• Complimentary warm lunch on onsite working days and free onsite parking.
• Pension, professional well-being support, consultant access, and quarterly team-building activities.

Hiring process

• Online introductory call with a recruiter.
• Online interview with hiring managers.
• Final online or onsite interview with hiring managers and key stakeholders; the process may include a reference check.