Office Coordinator (London)

Location: London, United Kingdom; based in the London office with hybrid working arrangements.

Company

hirify.global is a full-service credit rating agency operating across the United States, Europe, the United Kingdom, and Canada.

What you will do

• Manage day-to-day office operations, including visitor reception, incoming calls, deliveries, stationery, groceries, and office supplies.
• Support hirify.global-hosted and sponsored conferences and events by preparing materials, badges, supplies, shipments, orders, and on-site logistics.
• Coordinate catering, vendors, meeting-room setup, internal gatherings, quarterly social events, and board and audit committee meetings.
• Liaise with building management, cleaning and facilities vendors, couriers, corporate hotels, and internal stakeholders.
• Maintain equipment service schedules, monitor compliance with occupational health and safety standards, and support office sustainability goals.
• Provide diary management and other administrative support for the London office as required.

Requirements

• Strong organization, time-management, and communication skills.
• Ability to work independently in a fast-paced environment and meet tight deadlines.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• College degree or relevant work experience.
• Interest in conferences and event planning and comfort working in a multinational environment.
• Ability to work from and support the London office.

Nice to have

• Familiarity with generative AI tools such as ChatGPT for research, data insights, and productivity.
• Interest in financial services and credit rating agencies.

Culture & Benefits

• Full-time employment with competitive benefits and paid time off.
• Paid family and disability leave.
• Pension plan.
• Financial assistance for educational and professional development.
• Employee referral bonus program.
• Flexibility in working hours may be required to support office and event responsibilities.