Executive Assistant

Location: London; core business hours are 9:00 am–5:00 pm with regular flexibility for overtime and work outside core hours.

Company

hirify.global is a global law firm advising clients on significant transactions and disputes through tailored legal strategies.

What you will do

• Provide comprehensive personal, administrative, and operational support to partners and practice groups.
• Manage calendars, meetings, events, conference rooms, catering, communications, and high-volume information flow.
• Arrange complex domestic and international travel, accommodation, transportation, itineraries, and visa support.
• Prepare documents, correspondence, legal materials, presentations, expense reports, and client billing materials.
• Coordinate client and matter intake, including AML, conflicts, and sanctions checks, and maintain CRM and document management records.
• Collaborate with Accounting, Office Services, Reprographics, Catering, Records, and other departments to deliver effective support.

Requirements

• Legal secretarial experience in a US law firm environment supporting high-performing partners and complex administrative projects.
• Strong critical thinking, independent judgment, initiative, organisation, interpersonal communication, discretion, and attention to detail.
• Ability to manage competing priorities, significant email and calendar volumes, changing deadlines, and pressure with flexibility and composure.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat, document management systems, and client management databases.
• Experience with styles, templates, numbering tools, document comparisons, metadata stripping, CMS, and iManage is required.
• Availability for regular work outside core hours and overtime, sometimes with little notice, is required.

Culture & Benefits

• Work in a dynamic, highly collaborative professional services environment.
• Build working relationships with partners, attorneys, clients, assistants, and cross-functional teams.
• Support an inclusive and accessible hiring experience, with reasonable accommodations available for qualified applicants with disabilities.
• Employment practices follow applicable local laws, including consideration of qualified applicants with criminal histories.