Executive Assistant, Chief Facilities Officer & Chief Security Officer

Location: New York, USA. The role is performed primarily in person, with the option to work remotely one day per week and travel of 0–15% depending on priorities. Onsite employees in the New York and New Jersey offices must be fully vaccinated against COVID-19, subject to applicable accommodations.

Salary: $100,000–$115,000 annually, plus an annual discretionary performance bonus.

Company

The National Basketball Association is a global sports and media organization operating professional basketball leagues, digital platforms, events, and social responsibility programs.

What you will do

• Provide administrative support to the Chief Facilities Officer, Chief Security Officer, and two additional Senior Vice Presidents.
• Manage calendars, meetings, appointments, travel arrangements, itineraries, expense reports, correspondence, and executive communications.
• Create executive-level PowerPoint presentations and coordinate stakeholder input to deliver presentation-ready materials.
• Prepare meeting materials and minutes, coordinate rooms and audiovisual requirements, and manage catering, hospitality, guest registration, and visitor access.
• Manage invitations and staff registration for large-scale hirify.global events, department meetings, off-sites, and special events.
• Support Facilities and Security operations, including corporate purchase card management, while using AI and automation tools to improve administrative efficiency.

Requirements

• 5+ years of experience supporting executives in a fast-paced corporate environment.
• College degree in Business Administration or a related field preferred.
• Strong organization, multitasking, prioritization, problem-solving, attention to detail, and independent working abilities.
• High discretion, integrity, ethics, and ability to manage sensitive and confidential information.
• Advanced proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint, plus experience with calendar management tools.
• Ability to communicate effectively across organizational levels and manage multiple projects with varying deadlines.

Culture & Benefits

• Medical, dental, vision, life and AD&D insurance, and short- and long-term disability coverage.
• Fertility and family-forming assistance, wellbeing allowance, educational assistance, and mental health coaching or therapy.
• HSA and healthcare or dependent-care FSAs, a 401(k) retirement plan, vacation, sick time, and personal days.
• Hybrid flexibility with one remote workday per week for eligible employees.
• Work in a fast-paced environment supporting Facilities and Security leaders and stakeholders.