Executive Assistant - Supply Chain Leadership (Supply Chain)

Location: San Jose Great Oaks Headquarters, San Jose, California, United States; onsite

Salary: $77,900–$103,800 per year

Company

hirify.global builds data storage systems and infrastructure for AI-driven data centers, cloud platforms, and enterprise environments, combining engineering expertise with global-scale manufacturing.

What you will do

• Support two senior Vice Presidents within the Global Procurement organization and manage complex, multi-time-zone calendars.
• Coordinate domestic and international travel, including visas, itineraries, and expense reconciliation.
• Prepare executive briefings, agendas, presentations, staff meetings, All Hands, QBRs, EBRs, supplier forums, offsites, and leadership workshops.
• Draft and manage executive communications, inboxes, stakeholder correspondence, and confidential business information.
• Maintain SharePoint and OneDrive sites, dashboards, org charts, distribution lists, budgets, purchase orders, invoices, and headcount records.
• Build executive-level PowerPoint presentations and Excel workbooks with data visualizations, pivot tables, XLOOKUP, conditional formatting, and charts.

Requirements

• 7+ years of executive assistant or chief-of-staff-adjacent experience supporting VP-level or above in technology, manufacturing, supply chain, or a related environment.
• Experience supporting multiple executives with competing priorities and working independently in a fast-paced, ambiguous environment.
• Proficiency with Microsoft 365, including Outlook, Teams, SharePoint, Excel, PowerPoint, and OneNote.
• Basic Excel skills including pivot tables, XLOOKUP, SUMIFS, dynamic charts, conditional formatting, and workbook structuring.
• Strong executive-level written and verbal communication, discretion, confidentiality, and presentation-polishing skills.
• Experience coordinating across APAC, EMEA, and Americas time zones.

Nice to have

• Experience in supply chain, procurement, or operations.
• Familiarity with ERP, Concur, and SharePoint systems.
• Experience at a Fortune 500 technology or semiconductor company.

Culture & Benefits

• Work with globally distributed supply chain and procurement organizations.
• Support inclusive team engagement, recognition programs, offsites, summits, and leadership workshops.
• Benefits include paid vacation and sick leave, medical, dental, and vision insurance, life and disability insurance, and flexible spending and health savings accounts.
• Additional benefits may include tuition reimbursement, transit benefits, employee stock purchase, and a 401(k) plan.
• The non-exempt position is eligible for overtime under company policy and applicable law.