Administrative Assistant

Company

hirify.global provides power delivery construction and engineering solutions for electric utility infrastructure, including transmission, substations, distribution, and grid hardening.

What you will do

• Support online work control, work package development, work order scheduling, status updates, revisions, and closeout.
• Communicate with customers regarding scheduling, changes, redlines, materials, issues, and project documentation.
• Provide office and field support, report job status, and coordinate with field operations and other work groups.
• Ensure field reports, forms, explanations, redlines, and other closeout documentation are submitted, approved, and recorded on time.
• Prepare invoice packets and coordinate with billing to support accurate, timely invoicing.
• Track daily field reporting, electronic timesheets, work order materials, labor, equipment, and field office supply needs.

Requirements

• At least 2 years of experience in an administrative support role.
• Highly proficient in Excel, including VLOOKUPs, PivotTables, and large data sets.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and prioritize efficiently.
• The role requires extended periods of sitting, keyboard and telephone use, and frequent standing, walking, and reaching.

Nice to have

• Administrative or office management certifications.
• Experience with Sage 300 or SharePoint.
• Payroll experience.
• Power delivery industry experience.

Culture & Benefits

• Work is performed in a flexible and inclusive environment.
• Accommodations are available to support team member needs.
• Core values include safety, quality, integrity, and professionalism.
• Pay range: $23–$28 per hour, depending on experience and qualifications.