Executive Administrative Assistant

Location: Washington, DC, United States; on-site

Company

hirify.global transforms how government uses data and technology and supports federal enterprise services.

What you will do

• Manage complex executive Outlook calendars, conference rooms, high-level briefings, and audiovisual or video teleconference setup.
• Attend strategic meetings, capture detailed notes, manage executive email correspondence, and prepare briefing materials and presentations.
• Coordinate domestic and international executive travel, timekeeping, administrative workflows, and functional unit budget tracking.
• Support project management, office relocation, event planning, and assigned data collection and analysis projects.
• Draft and refine SOPs, onboarding documentation, administrative process guides, and organized digital and physical filing systems.
• Resolve non-routine administrative challenges independently while maintaining discretion, precision, and tact.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field preferred; four additional years of work-related experience may substitute for the degree.
• 12+ years of professional, work-related administrative support experience required. A master’s degree may substitute for two years of experience.
• Advanced proficiency in Microsoft Office Suite, with specialized expertise in Outlook and PowerPoint.
• Superior written and verbal communication skills, including professional correspondence and briefing preparation.
• Ability to prioritize independently, manage shifting deadlines, and exercise discretion and tact in an executive environment.
• On-site work in Washington, DC is required.

Nice to have

• Administrative support experience within the Department of Energy or another federal executive agency headquarters.
• Familiarity with federal travel regulations and tools such as Concur or E2 Solutions.
• Experience handling sensitive or classified information in a government environment.
• Experience developing executive-level SOPs, workflows, and process documentation.

Culture & Benefits

• Work supports government data, technology, scientific advancement, and energy innovation.
• Work directly supports the Office of the Under Secretary for Science and Innovation at the Department of Energy.
• The role involves senior executive operations and complex coordination in a federal environment.