Executive Administrative Assistant (Federal Enterprise Services)

Location: Washington, DC; on-site

Company

hirify.global transforms the way government uses data and technology.

What you will do

• Manage complex executive Outlook calendars, coordinate conference rooms, schedule high-level briefings, and oversee audiovisual and video teleconference setup.
• Attend strategic meetings, take detailed notes, manage executive email correspondence, and prepare briefing materials and presentations.
• Coordinate domestic and international executive travel, timekeeping, administrative workflows, and functional unit budget tracking.
• Support project management, office relocation, event planning, and assigned special projects involving data collection and analysis.
• Draft and refine standard operating procedures, onboarding documentation, and administrative process guides.
• Maintain digital and physical filing systems in compliance with federal recordkeeping standards and data privacy requirements while resolving non-routine challenges independently.

Requirements

• 12+ years of professional, work-related administrative support experience. A Master’s Degree may substitute for two years of experience.
• Bachelor’s Degree required; Business Administration, Management, or a related field is preferred. Four years of additional work-related experience may substitute for the degree.
• Advanced proficiency in Microsoft Office Suite, with specialized expertise in Outlook and PowerPoint.
• Superior written and verbal communication skills, including professional correspondence and briefing preparation.
• Ability to independently prioritize tasks, manage shifting deadlines, exercise discretion and tact, and work with minimal direction in an executive environment.

Nice to have

• Administrative support experience within the Department of Energy or another federal executive agency headquarters.
• Familiarity with federal travel regulations and tools such as Concur or E2 Solutions for complex domestic and international itineraries.
• Experience handling sensitive or classified information in a government environment.
• Experience developing executive-level SOPs, workflows, and process documentation.

Culture & Benefits

• Support for the Office of the Under Secretary for Science and Innovation at the Department of Energy.
• Work in an environment focused on national scientific advancement and energy innovation.
• On-site, full-time work in Washington, DC.