Personal Assistant & Team Coordinator - PDEGO

Location: UK & Ireland, United Kingdom, London

Company

A global music company whose PDEGO organization develops products across AI, analytics, fan engagement, and supply chain logistics.

What you will do

• Provide confidential executive administrative support, manage calendars, resolve scheduling conflicts, and coordinate meetings across multiple time zones.
• Arrange complex domestic and international travel, itineraries, accommodations, expenses, invoices, and monthly T&E reporting.
• Act as the first point of contact for office needs, facilities requests, ordering, inventory, floor plans, and seating charts.
• Coordinate UK new-starter onboarding, including welcome communications, first-day logistics, badge access, equipment, user access, and office tours.
• Plan and deliver internal events, town halls, off-sites, celebrations, networking gatherings, and global events with international office teams.
• Support surveys, presentations, organization-wide communications, People Experience meetings, and ad hoc initiatives.

Requirements

• Proven success in a fast-paced administrative or executive assistant role.
• Strong experience with Microsoft Office programs and Google Workspace tools.
• Exceptional time management, multitasking, organization, and attention to detail.
• Professional client relations and a hospitality-driven approach.
• Empathetic, approachable, solution-oriented communication style with a passion for team culture.
• High discretion and confidentiality when handling sensitive executive and employee information, with the ability to manage multiple time zones.

Culture & Benefits

• Modern office environment within a vibrant global community.
• Professional growth and development opportunities.
• Opportunity to contribute to social impact and diversity, equity, and inclusion initiatives.
• Private medical cover, pension scheme, life assurance, and income protection.
• Music industry perks and time off over the winter break.