Executive Business Administrator (Consultant)

Location: Must be located in the Seattle or greater Seattle area and work onsite in Redmond, Washington 3–4 days per week.

Salary: $85,000–$110,000 annually, plus benefits.

Company

hirify.global is a Redmond-based boutique consulting firm delivering consulting services and business results for clients.

What you will do

• Manage one or more general managers’ calendars, prioritize meeting requests, and maintain accurate meeting details.
• Coordinate domestic and international travel plans, agendas, logistics, and itineraries.
• Organize meetings, morale events, rhythm-of-the-business activities, and related projects.
• Prepare and approve expense reports and support budget management for travel, training, and morale expenses.
• Manage headcount, recruiting, onboarding, vendor and employee transactions, org charts, distribution lists, and office maps.
• Ensure compliance with administrative policies and procedures while supporting executive and team operations.

Requirements

• 5+ years of administrative, business support, or customer service experience supporting executive or upper-level management.
• Experience with executive scheduling, meetings and events, travel management, and administrative operations.
• Proficiency with Microsoft Word, Outlook, PowerPoint, Visio, Excel, OneNote, and SharePoint.
• Strong interpersonal, organizational, planning, time-management, communication, negotiation, budgeting, and analytical skills.
• Ability to work independently, handle ambiguity, solve problems proactively, exercise sound judgment, and maintain accuracy under pressure.
• Applicants must be authorized to work for any employer in the United States.

Nice to have

• Ability to maintain confidentiality.
• Strong sense of urgency.

Culture & Benefits

• W2 employment is available for consultants located in Washington State.
• 1099 and LLC engagements are also available.
• Full-time employee benefits include medical, dental, vision, PTO, and 401(k) matching.
• Education reimbursement, community and philanthropic events, and flexible career paths are offered.
• Visa sponsorship and assistance with employment visas or visa extensions are not available.

Hiring process

• The role is a 10-month contract initially, with potential extension based on performance and budget.