Executive Assistant (Human Resources & Legal)

Location: On-site in Lake Zurich, Illinois, Monday through Thursday each week, sometimes more depending on business needs; preferred start time is no later than 7:30 a.m.

Pay range: $34.00–$39.00 per hour.

Company

hirify.global operates in the healthcare and medical products sector.

What you will do

• Provide proactive executive support to the Head of Human Resources, U.S. Region, the HR senior leadership team, and the Executive Vice President, General Counsel.
• Manage executive calendars, meetings, travel, interfaces, activities, and critical deliverables.
• Prepare meetings, take minutes, record action items, communicate outcomes, and follow up on commitments.
• Handle confidential executive communications and documents with discretion.
• Plan and execute employee-focused events, special projects, meetings, and distributions.
• Create presentations and process invoices, purchase orders, and payment follow-ups.

Requirements

• High school diploma required; an Associate’s degree is preferred.
• 3+ years of experience in professional administrative support for executive management.
• High proficiency in Microsoft PowerPoint and Outlook required; Excel and Word proficiency preferred.
• Excellent organizational, prioritization, written, and verbal communication skills.
• Demonstrated confidentiality, integrity, discretion, attention to detail, persistence, and enthusiasm.
• Effective spoken and written English is required to understand and communicate policies, procedures, training materials, and workplace communications.

Culture & Benefits

• On-site collaboration supports HR, Legal, executive, and employee-facing activities.
• Medical, prescription drug, dental, and vision coverage.
• 401(k) plan with company contributions.
• Paid vacation, holidays, and personal days.
• Life insurance, disability coverage, employee assistance, and wellness programs.