Executive Assistant

Формат работы

onsite

Тип работы

fulltime

Грейд

senior

Английский

Страна

Вакансия из Hirify Global, списка международных tech-компаний
Для мэтча и отклика нужен Plus

Мэтч & Сопровод

Для мэтча с этой вакансией нужен Plus

Описание вакансии

Текст:

TL;DR

Executive Assistant (Biopharma Manufacturing): Providing executive-level support to the Pearl River Site Head while coordinating site administration, communications, employee engagement, and events with an accent on calendar management, confidential operations, and cross-functional coordination. Focus on organizing leadership meetings, maintaining site communications, supporting onboarding, and managing administrative procurement activities.

Location: Pearl River, New York, United States; onsite

Company

hirify.global is an R&D-driven, AI-powered biopharmaceutical company developing medicines and vaccines, with operations in manufacturing and supply.

What you will do

Provide executive-level administrative support to the Pearl River Site Head, including calendar management, meeting coordination, travel arrangements, and action-item follow-up.
Handle confidential business information and support site leadership operations with discretion and sound judgment.
Develop and distribute site communications, including posters, newsletters, announcements, and Viva Engage content.
Plan and coordinate site meetings, town halls, employee engagement programs, and special events.
Support new-employee welcome activities, orientation sessions, and site orientation materials.
Process purchase orders through eBuy/COUPA and assist with reports, company programs, and administrative operations.

Requirements

5+ years of professional experience in a similar administrative, executive assistant, or communication role.
Strong working knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint, Visio, and Outlook.
High school diploma required; a bachelor's degree is preferred.
Strong organizational, communication, time-management, business-acumen, and confidentiality skills.
Ability to work onsite at the Pearl River, New York site.

Nice to have

Experience with SAP, eBuy/COUPA, Concur, iLearn, or Tririga.
Video creation and editing experience with Adobe Premiere, Canva Video, Clipchamp, or similar tools.
Pharmaceutical or manufacturing industry experience.
Event planning experience.

Culture & Benefits

Supportive, future-focused environment with opportunities for promotion or lateral career moves.
Opportunities for professional growth in the United States and internationally.
Employee rewards and benefits programs.
Healthcare, prevention, and wellness benefits.
At least 14 weeks of gender-neutral parental leave.

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