Executive Assistant - EVP, Chief Legal & External Affairs Officer

Location: Oakland, California, USA; onsite four days per week and one day working from home

Salary: $55,600–$118,700 annually, depending on zone, work location, skills, experience, and other job-related factors. The role is also eligible for participation in incentive plans.

Company

hirify.global is a consumer products company focused on growth, purpose, values, and positive impact for consumers, communities, and employees.

What you will do

• Manage the EVP’s complex calendar across time zones and functions, as well as the Legal & External Affairs department calendar.
• Coordinate domestic and international travel, detailed itineraries, expense reports, and P-card reconciliation.
• Draft, edit, and format executive communications, presentations, reports, memos, and emails.
• Support Board, leadership, and departmental meetings through agenda development, logistics, documentation, and follow-up.
• Coordinate special projects, cross-functional initiatives, action items, department communications, and team events.
• Handle confidential legal and regulatory information while supporting internal policy and external regulatory compliance.

Requirements

• Bachelor’s degree or equivalent years of experience.
• Legal industry experience or familiarity with legal concepts, terminology, and processes.
• 8+ years of administrative assistant experience supporting a C-suite executive.
• Advanced Outlook and calendaring experience; intermediate to advanced Word, SharePoint, and PowerPoint skills; beginner to intermediate Excel skills.
• Excellent oral and written communication, interpersonal, organizational, time-management, multitasking, and follow-through skills.
• Ability to manage complex problems, handle confidential assignments, exercise judgment and initiative, and work cross-functionally.

Culture & Benefits

• Inclusive, collaborative, and high-performance work environment.
• Comprehensive health and wellbeing benefits.
• Market-leading 401(k) program with company match.
• Flexible time off, including half-day summer Fridays depending on location.
• Inclusive fertility and adoption benefits.