Administrative Assistant, Legal Innovation & Operations

Location: 30 Rockefeller Plaza, New York, New York; hybrid schedule requiring office attendance at least four days per week

Salary: $45,000–$60,000 per year

Company

hirify.global is a global media and entertainment company producing and distributing film, television, streaming, news, sports, and theme park content and experiences.

What you will do

• Provide proactive, high-volume executive support to the SVP of Legal, AI Innovation & Legal Operations.
• Coordinate incoming requests, competing priorities, complex calendars, meetings, calls, and appointments across time zones.
• Prepare briefing materials, agendas, presentations, decision summaries, and other executive-ready documents.
• Track decisions, commitments, action items, deadlines, and follow-up with stakeholders.
• Arrange domestic and international travel, manage itineraries, expenses, reimbursements, and travel reports.
• Coordinate onboarding, special projects, meetings, events, records, systems, supplies, and recurring administrative processes.

Requirements

• 4+ years of administrative or executive support experience, preferably supporting a senior executive in a legal, corporate, technology, or media environment.
• Proficiency in Microsoft Word, Outlook, PowerPoint, and Excel.
• Strong organizational, analytical, administrative, interpersonal, written, and oral communication skills.
• Ability to manage competing demands, prioritize effectively, anticipate needs, exercise sound judgment, and follow through consistently.
• Experience working in a fast-paced, matrixed environment and supporting geographically distributed teams.
• Ability to work from the New York office at least four days per week under the hybrid schedule.

Nice to have

• Bachelor's degree or equivalent experience.
• Experience in legal, corporate, technology, or media operations.

Culture & Benefits

• Company-sponsored medical, dental, and vision insurance.
• 401(k), paid leave, and tuition reimbursement.
• Additional employee discounts and perks.
• Inclusive, collaborative, collegial, and service-oriented work environment.

Hiring process

• External candidates may be required to attend an in-person interview at an hirify.global location before a hiring decision.