1 день назад
Executive Assistant (Latin Regional Office)
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Executive Assistant (Latin Regional Office) (Music Entertainment): Providing calendar, administrative, travel, financial, event, and operational support to three senior executives in the Sony Music Latin Iberia Regional Office with an accent on multi-time-zone scheduling, confidential information handling, and executive communications. Focus on coordinating complex travel and events, managing expenses and invoices, preparing business materials, and tracking approvals and follow-ups.
Location: Miami, Florida, United States; onsite office role
Company
is a global music and entertainment company operating in more than 70 countries and supporting international, independent, and developing artists.
What you will do
- Manage complex calendars for three regional executives, coordinating meetings across multiple time zones and resolving scheduling conflicts.
- Coordinate leadership meetings, workshops, conventions, special projects, and regional office events, including agendas, attendee lists, materials, and follow-ups.
- Arrange domestic and international executive travel, including flights, hotels, transportation, itineraries, and schedule changes.
- Prepare and format PowerPoint presentations, agendas, reports, trackers, briefing materials, and other executive documents.
- Manage expense reports, receipts, corporate card documentation, purchase orders, invoices, approvals, and payment follow-ups in partnership with Finance.
- Coordinate with executives, Finance, HR, Operations, assistants, vendors, hotels, venues, agencies, and other external partners.
Requirements
- Highly organized, proactive, resourceful, and comfortable working in a fast-paced environment.
- Strong interpersonal, written, and verbal communication skills with sound judgment.
- Ability to manage multiple priorities, anticipate executive needs, and complete requests accurately and on time.
- Ability to handle confidential information with discretion and professionalism.
- Experience supporting senior executives with scheduling, business materials, travel, events, expenses, and operational requests.
Culture & Benefits
- Inclusive, collaborative, and global working community.
- Modern office environment focused on productivity, creativity, and teamwork.
- Comprehensive medical, dental, vision, life, disability, and 401(k) with employer matching benefits.
- Paid leave for childbirth, bonding, and caregiving, plus support for mental health, fertility, adoption, surrogacy, and dependent care.
- Professional growth and development opportunities, tuition and student loan reimbursement, and winter recess time off.
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