Coordinator, A&R Administrative

Location: Miami Beach, United States. Must be authorized to work in the United States. The role follows a 7.5-hour business workday, with extended hours frequently required for evening and late-night events.

Company

hirify.global Music Publishing is a global music publisher supporting songwriters and composers through creative, administrative, and rights-management services.

What you will do

• Manage A&R department administration, operational initiatives, inquiries, and day-to-day support.
• Create, maintain, and distribute deal status, writer session, pitch, song hold, and other department reports.
• Maintain internal systems including TEMPO, Dashboard, and Pitch; upload and organize audio files and related materials.
• Monitor songwriter activity, chart performance, and release information, and prepare writer biographies and supporting documentation.
• Manage complex calendars, meetings, conference rooms, contact lists, travel arrangements, reimbursement documentation, and expense reports.
• Coordinate artist pass letters, off-sites, events, meeting notes, agendas, follow-ups, and collaboration with Business Affairs, Sync, Administration, and Finance.

Requirements

• At least 2 years of administrative, coordinator, executive assistant, or operations support experience.
• Strong organization, attention to detail, administrative coordination, project management, communication, and problem-solving skills.
• Professional fluency in English and Spanish, both written and spoken.
• Advanced proficiency in Microsoft Office, including Excel, Outlook, and PowerPoint.
• Ability to manage confidential information, multiple priorities, and deadlines independently in a fast-paced professional office environment.
• Authorization to work in the United States is required.

Nice to have

• Experience managing calendars, travel, expense reporting, departmental reporting, databases, and Excel-based tracking systems.
• Experience in music, entertainment, media, or a related industry.

Culture & Benefits

• Inclusive, collaborative, and global working community.
• Modern office environment designed to support productivity, creativity, and teamwork.
• Medical, dental, vision, life, disability, and 401K benefits with employer matching.
• Paid leave programs, flexible time off, winter recess, and family support benefits.
• Professional growth and development opportunities, plus support for mental health, fertility, education, adoption, and caregiving.