Admin Specialist, Sales

Location: St. Paul, Minnesota, with a minimum of 3 days per week onsite

Salary: $64,000–$88,000 annually, plus potential discretionary bonuses

Company

hirify.global is a medical technology company providing healthcare products, equipment, services, and information technology solutions across hospitals, extended care facilities, and home care settings.

What you will do

• Provide administrative and executive support, including call screening, Outlook calendar management, correspondence, travel scheduling, and Concur expense reconciliation.
• Coordinate communication and meetings between hirify.global executives, customer executives, corporate administrative staff, and facility stakeholders.
• Lead special projects and support facility initiatives, client visits, sales meetings, vendor presentations, training events, and national tradeshows.
• Manage marketing statements of work, invoices, purchase orders, supplier requests, payments, and interactions with Accounts Payable through Ariba and related processes.
• Coordinate sales onboarding, including welcome materials, orientation, IT equipment, directories, and termination or transfer processes.
• Support commercial operations through budget tracking, proofreading promotional materials, managing sponsorships and donations, and maintaining compliance tracking.

Requirements

• High school diploma required; an Associate’s or bachelor’s degree in Business, Marketing, or a similar field is highly desirable.
• At least 2 years of related experience, preferably in an administrative role.
• Strong written, verbal, interpersonal, presentation, organizational, and problem-solving skills.
• Experience with Microsoft Office Suite and interaction with geographically dispersed teams.
• Professional demeanor, attention to detail, flexibility, and a proactive approach to work.
• Applicants must already be authorized to work for any employer in the United States; visa sponsorship is not available.

Nice to have

• Experience using Concur for travel and expense report reconciliation.
• Project experience.
• Associate’s or bachelor’s degree in Business, Marketing, or a related field.

Culture & Benefits

• Flexible workplace policy combining remote flexibility with in-person collaboration and at least three onsite days per week.
• Medical and dental coverage beginning on the first day, plus life, disability, and business travel accident insurance.
• 401(k) retirement savings plan with company matching and an employee stock purchase plan.
• Paid holidays, 20–35 days of paid time off based on length of service, family and medical leave, and paid parental leave.
• Educational assistance, commuting and childcare benefits, employee discounts, and an employee assistance program.