Executive Assistant - Ceremony of Roses

Location: New York, United States

Annual base salary: $60,000–$85,000 USD

Company

hirify.global is a global music and entertainment company supporting artists, creators, products, and platforms in more than 70 countries. Ceremony of Roses is its merchandise partner, delivering artist-specific collections and client support.

What you will do

• Provide proactive executive and administrative support to the SVP, Global Commercial Affairs.
• Organize internal meetings, prepare agendas and materials, capture notes, and track decisions and action items.
• Manage domestic and international travel schedules.
• Process expenses and monthly T&E reports in Concur, pay invoices, and reconcile AMEX Travel Statements.
• Maintain shared documents and workflow communications while coordinating cross-functional initiatives.
• Prepare presentations and materials for strategic discussions and artist management meetings using Microsoft Office.

Requirements

• 5+ years of experience as an executive assistant supporting a senior-level executive in a fast-paced organization.
• Highly organized, proactive, detail-oriented, and able to anticipate needs independently.
• Strong written and verbal communication, analytical, structuring, and problem-solving skills.
• Strong experience with Excel, Outlook, PowerPoint, and Word across Mac and PC environments.
• Client relations and hospitality-focused approach.
• Flexibility and availability outside standard business hours when necessary.

Culture & Benefits

• Inclusive, collaborative, and global working community.
• Modern office environment focused on productivity, creativity, and teamwork.
• Medical, dental, vision, life, and disability coverage, plus 401(k) with employer matching.
• Paid leave for childbirth, bonding, and caregiving, along with family support and mental health resources.
• Professional growth and development opportunities, winter recess, and additional voluntary benefits.