Project Coordinator

Location: Tulsa, Oklahoma, United States; onsite

Salary: USD $30.84–$36.00 per hour, with potential eligibility for an annual discretionary bonus.

Company

Global consulting, environmental, and engineering firm serving the power and energy, transportation and infrastructure, environmental, and property and buildings sectors.

What you will do

• Coordinate office, departmental, and project-related administrative activities across multiple programs.
• Organize meetings, workshops, events, recurring project calendars, agendas, minutes, and action-item tracking.
• Prepare and format resumes, presentations, reports, proposals, communications, mailings, and other professional documents.
• Maintain project documentation, templates, records, shared resources, and employee licensing and certification tracking.
• Support onboarding, expense reconciliation, timesheet monitoring, shipping, inventory, and project communications.
• Assist project managers and leadership with administrative coordination, special projects, and operational initiatives.

Requirements

• At least 2 years of administrative, project coordination, executive support, or operations support experience.
• Strong organizational, time management, written communication, verbal communication, and attention-to-detail skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Ability to manage multiple priorities independently while collaborating with multiple teams.
• Experience with meeting or event coordination, employee onboarding, professional document formatting, expense management, or timesheet systems.
• Associate’s degree or equivalent professional experience preferred; experience in engineering, utilities, consulting, construction, or professional services is beneficial.

Culture & Benefits

• Medical, dental, vision, disability insurance, and jurisdiction-specific benefits.
• 401(k) plan with traditional and Roth options and company matching.
• Paid time off for full-time employees, with 7 PTO days per year.
• At least 8 paid holidays per year for full-time employees.
• Paid sick, family, and disability leave in accordance with the laws of the employee’s state of residence.