Project and Office Coordinator

Location: Emeryville, California, USA; on-site project activities are part of the role

Salary: USD 59,000–94,000 per year

Company

hirify.global provides sustainable engineering, architecture, construction, and consulting solutions for the life sciences and food and beverage industries.

What you will do

• Support Project Managers with planning and execution of design and construction projects.
• Coordinate activities and communication between internal teams, architects, engineers, contractors, vendors, and other stakeholders.
• Manage project documentation, schedules, and coordination activities.
• Support daily office operations, including facilities, vendors, equipment, and space planning.
• Coordinate office meetings and events, and provide calendar and administrative support to office leadership.
• Process invoices and track office-related expenses.

Requirements

• Associate’s degree in a related field or equivalent professional experience; a Bachelor’s degree is preferred.
• At least five years of experience in document control and project controls, preferably in a design or engineering firm.
• Intermediate to advanced proficiency in Microsoft Office and PDF software.
• Experience with traditional project controls systems, databases, and methodologies.
• Strong verbal and written communication, organization, time management, judgment, and problem-solving skills.

Nice to have

• Experience supporting pharmaceutical, biotechnology, or advanced technology projects.
• Bachelor’s degree in a related field.

Culture & Benefits

• Full-time employment with a complete and competitive benefits package.
• Collaborative work with project teams, regional leadership, and administrative staff.
• Equal opportunity workplace committed to a diverse workforce.
• Employment is contingent on background screening.