Senior Admin Assistant (Financial Services)

Location: Chicago, IL, United States. Applicants must be authorized to work in the U.S. without employment-based visa sponsorship.

Salary: $52,800–$79,200 USD per year.

Company

hirify.global provides wealth management, asset servicing, asset management, and banking services to individuals, families, corporations, and institutions.

What you will do

• Provide calendar management, meeting scheduling, travel coordination, expense processing, and administrative support for Transformation Office leaders.
• Coordinate team meetings, workshops, conferences, and events, including logistics, materials, and follow-up activities.
• Create, edit, and format presentations, reports, spreadsheets, and internal communications.
• Process invoices, expense reports, purchase requests, office supply orders, and conference registrations.
• Prepare agendas and meeting notes, track action items, milestones, operating calendars, and recurring reports.
• Coordinate requests and communications across internal stakeholders while identifying opportunities to improve team efficiency.

Requirements

• 2–5 years of administrative, executive assistant, coordinator, or business support experience.
• Strong organizational, time management, communication, prioritization, and attention-to-detail skills.
• Proficiency with Microsoft Office, including Outlook, Teams, PowerPoint, Excel, and Word.
• Ability to interact with employees at all organizational levels and handle confidential information discreetly.
• Positive, proactive, and client-service-oriented approach with the ability to work independently and escalate complex issues.
• U.S. work authorization is required; visa sponsorship is not available now or in the future.

Nice to have

• Experience supporting multiple stakeholders.
• Financial services experience.

Culture & Benefits

• Flexible and collaborative work culture with accessible senior leadership.
• Internal mobility and professional growth opportunities.
• Retirement benefits, including a 401(k) and pension.
• Medical, dental, vision, spending account, disability, life, and accident insurance.
• Paid time off, parental and caregiver leave, well-being benefits, and a discretionary bonus program that may include equity.
• Inclusive workplace with opportunities to support community and philanthropic initiatives.