Executive Assistant

Location: hirify.global Place New York, 225 Liberty Street, 8th Floor, New York, New York

Salary: $85,000–$115,000 per year, plus a short-term cash incentive program.

Company

hirify.global provides challenging work assignments and exposure to diverse businesses in a collaborative, entrepreneurial, and disciplined environment.

What you will do

• Manage complex executive calendars in Outlook, coordinating internal and external stakeholders across different time zones.
• Create and format PowerPoint presentations, Excel reports, and Word documents, including charts, graphs, images, proofreading, and mail-related materials.
• Plan complex travel itineraries and meetings, maintain executive travel profiles, and keep travel documents updated.
• Balance conflicting priorities, manage workflow, meet critical deadlines, and complete essential projects.
• Anticipate executive needs, coordinate people and resources, handle confidential information, and work independently.
• Provide additional administrative support, including invoices, mailing, copying, binding, and coverage for other groups when needed.

Requirements

• At least 5 years of experience supporting executives.
• Highly proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook; experience creating or updating presentations and mail merges with numerous recipients.
• Experience with Concur and expense management.
• Excellent written and verbal communication, interpersonal skills, judgment, and the ability to communicate with senior executives, employees at all levels, and external contacts.
• Strong organization, accuracy, confidentiality, proactivity, and the ability to anticipate requests.
• Ability to remain focused, efficient, and effective while managing multiple priorities and working without constant supervision.
• Bachelor’s degree or equivalent work experience.
• Willingness to work overtime as needed.

Culture & Benefits

• Values include an entrepreneurial, collaborative, and disciplined approach.
• Opportunities for development through challenging assignments and exposure to diverse businesses.
• Full-time position with a base salary and short-term cash incentive program; compensation varies by geography and experience.
• Commitment to a safe, respectful, diverse, and discrimination-free workplace.

Hiring process

• Only candidates selected for pre-screening will be contacted.